Plus a meeting can also flow into a business lunch or informal gathering where more insights are gained.Ĭlearer communication – things can and do get lost in translation with video calls, while the dynamics of face-to-face meetings tend to provide clearer direction. It’s an important step to help build positive relationships. Warmer and more personal - in-person meetings with a client or potential client can be invaluable.
Record the meeting for colleagues that can’t attend. Use visuals – learn how to share presentations or your desktop. Send all participants the code needed to join the meeting. Ensure everyone has downloaded the correct software in advance. Circulate a clear agenda to participants before the meeting. Hard to read body language – especially if you are negotiating with a person or conducting a job interview. Impersonal – it’s less easy to create group rapport and some people are more reluctant to contribute. Technical issues – bad connections and equipment failures can hamper calls and impact on communication.Ĭostly – a full boardroom video conference set up can be expensive. Sustainable - conference calls are a greener alternative than in-person meetings which require driving or flying. Time savings – with no travel time involved, everyone can attend a call and they get on with their day.Įasier to get people together – video conferencing can boost meeting attendance and include those ‘impossible to tie down’ people. Multipurpose - you can connect with remote workers, freelancers, interview job candidates, train staff or even include an outside guest speaker. Or you can choose to install a full boardroom set up. Minimal equip needed – you can simply use a smart phone or laptop. Video conferencing is better for generative conversations, with teammates exchanging ideas face to face in real time.Flexibility – calls can be arranged anywhere, at anytime and on the spur of the moment. 
They might take questions as they go, but it isn’t a collaborative session. With web conferencing, one person presents on a topic to a any number of participants. Think of web conferencing vs video conferencing as a monologue vs dialogue.
So…what’s the difference between web and video conferencing?
Have actual conversations with your team. Video conferencing is good if you want to: Think of a web conference as a one-way street, and a video conference call as a two-way (or more than two-way, if you have multiple attendees) communication. Unlike web conferencing though, video conferencing is great if you want to get your team’s input on something or if you want to have a brainstorming session. Like web conferencing, you’d need an internet connection and a device that can get online. 
For example, you can have video conference calls from a computer, phone, or tablet on RingCentral Video.
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